Purchase and Administration Specialist
Gratitude IncPurchase and Administration Specialist
Job Description
Key Skills
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We are looking for a Purchasing & Administration Specialist with 2–7 years of experience in Purchase-to-Pay (P2P), Accounts Payable (AP), Procurement, and financial administration. The ideal candidate should have experience in high-volume transactional processing, supplier management, invoice receipting, reporting, and stakeholder coordination while ensuring compliance with organizational policies and service level agreements (SLAs).
Key Responsibilities
Process end-to-end Purchase-to-Pay (P2P) transactions, including purchase order creation and invoice receipting.
Manage purchase order requests and monitor open POs, GRNI reports, and supplier follow-ups.
Process Accounts Payable (AP) queries, overdue payments, invoice discrepancies, and statement reconciliations.
Maintain supplier master data, including bank account updates and compliance documentation.
Process FX payments, monthly financial entries, and reconciliations.
Prepare Purchasing & Administration reports and maintain accurate financial records.
Support finance, procurement, and operations teams with reporting and transactional activities.
Respond to internal and external stakeholder queries related to invoices, payments, and supplier information.
Ensure compliance with company policies, documentation standards, and agreed SLAs.
Required Skills
Purchase-to-Pay (P2P)
Accounts Payable (AP)
Procurement Operations
Invoice Processing
Supplier Management
MS Excel
ERP/SAP/Oracle (Preferred)
Financial Reporting
Attention to Detail
Communication & Stakeholder Management
Eligibility
Experience: 2–7 years in P2P, AP, Procurement, or Financial Operations.
Experience in high-volume transaction processing.
Strong understanding of accounting concepts such as journals, accruals, and GRNI.
Intermediate MS Excel and MS Office skills.
Experience with ERP systems (SAP, Oracle JD Edwards, or similar) is preferred.
Knowledge of Power BI is an added advantage.
Job Details
Location: Kolkata
Experience: 2–7 Years- Shift: Night Shift (12:00 AM IST) / Morning Shift (6:00 AM IST)
Work Mode: Work From Office
Role
Procurement Specialist
Timings
Night Shift (Permanent)
Industry
BPO
Work Mode
Work from office
Process
Non-Voice
Functional Area
ITES / BPO / Customer Service
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