Hiring: Purchasing & Administration Specialist
Gratitude IncHiring: Purchasing & Administration Specialist
Job Description
Key Skills
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Hiring: Purchasing & Administration Specialist
Location
Kolkata (Work from Office)
Experience
2–7 Years
Salary
Up to ₹9 LPA
Shift Timings
12:00 AM IST (Night Shift) and/or
6:00 AM IST (Morning Shift)
Training: 5–6 weeks Knowledge Transfer (KT) aligned with AU/NZ business hours.
Job Responsibilities
Purchase-to-Pay (P2P) Processing
Create Purchase Orders (POs) from email requests with proper approvals and coding.
Manage purchase order requests.
Process invoice receipting, including bulk/consolidated invoices.
Monitor open purchase orders and GRNI reports.
Resolve AP-related queries, overdue payments, missing invoices, statement reconciliations, and stop-credit issues.
Supplier Maintenance
Maintain supplier master data.
Update supplier bank details and insurance records.
Support supplier compliance activities.
Financial Processing
Process FX payments and prompt payment activities.
Complete monthly Purchasing & Administration reporting entries.
Perform daily, fortnightly, and month-end activities.
Record and upload financial entries into relevant systems.
Reporting & Documentation
Prepare Purchasing & Administration reports and supplier lists.
Maintain accurate documentation and system records.
Support operational and management reporting.
Handle ad-hoc reporting requirements.
Stakeholder Management
Respond to supplier and internal stakeholder queries.
Coordinate with Finance, Procurement, and internal teams.
Support client and business stakeholders as required.
Mandatory Skills
2–7 years of experience in Accounts Payable (AP), Purchase-to-Pay (P2P), Procurement, or Transaction Processing.
Good understanding of purchasing, receipting, journals, accruals, and GRNI.
Excellent verbal and written communication skills.
Strong attention to detail and documentation.
Intermediate MS Excel skills.
Good knowledge of MS Office (Word, PowerPoint, SharePoint).
Experience working in Shared Services, BPO, or offshore support environments.
Preferred Skills
Experience with ERP systems such as SAP, Oracle JD Edwards, or similar.
Knowledge of compliance documentation.
Experience with Power BI or reporting tools.
Important Notes
Work Location: Kolkata
Salary: Up to ₹9 LPA
Experience: 2–7 Years
Night/Morning shift flexibility is mandatory.
Ex-TCS employees are not eligible to apply.
PAN Card and Date of Birth (DOB) are mandatory for profile creation.
Mandatory Questionnaire
Before applying, please complete the mandatory questionnaire using the link below. Applications without the completed form will not be considered.
Questionnaire Link: https://myglit.com/lateral/cref/7b60043c14
Role
Procurement Lead
Timings
Flexible (Permanent)
Industry
BPO
Work Mode
Work from office
Process
Voice
Functional Area
ITES / BPO / Customer Service
Note: Myglit doesn't charge any money from candidates. If you have been asked to pay money to get this job then report to us immediately at support@myglit.com.
Interview Tips
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- What are the most important skills you acquired as a Soft Skills/VNA trainer?
- How would you handle an irate customer?
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