Purchasing & Administration Specialist

Gratitude Inc

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1 month ago

Purchasing & Administration Specialist

2-7 Year(s)

₹ 65 - ₹ 75 Thousand p.m

Kolkata

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Job Description

Key Skills

Analytical ms excel Problem-Solving Skills Proficiency in MS Office Excellent communication skills - written and verbal Procure-to-Pay (P2P) Process Knowledge.

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Job Title: Purchasing & Administration Specialist

Location: Kolkata
Experience: 2–7 Years
Salary: Up to ₹9 LPA
Band: BPO 2/3
Shift: Night/Morning Shift (12:00 AM IST / 6:00 AM IST)

Job Responsibilities:

Process Purchase-to-Pay (P2P) transactions, including purchase order creation and invoice receipting.
Manage purchase order requests and monitor open purchase orders.
Process Accounts Payable (AP) queries, overdue payments, statement checks, and invoice-related issues.
Maintain supplier master data, including bank account updates and compliance documentation.
Perform financial processing, reconciliations, FX payments, and month-end reporting activities.
Prepare Purchasing & Administration reports and maintain accurate records.
Respond to stakeholder queries related to invoices, purchase orders, payments, and supplier information.
Coordinate with internal teams, suppliers, and clients to ensure timely resolution of operational requests.
Ensure compliance with company policies, documentation standards, and SLAs.

Eligibility:

2–7 years of experience in Accounts Payable (AP), Purchase-to-Pay (P2P), Procurement, or similar transactional finance processes.
Good understanding of P2P, purchasing, receipting, accounting concepts, journals, accruals, and GRNI.
Strong communication, analytical, and problem-solving skills.
Intermediate to advanced MS Excel skills and proficiency in MS Office.
Experience working with workflow/document management systems.
Experience in a shared services or offshore environment is preferred.
Knowledge of ERP systems such as SAP, Oracle JD, or similar is an added advantage.
Familiarity with Power BI and reporting tools is preferred.
Willingness to work night and morning shifts.

Note:

Ex-TCS employees are not eligible to apply.
PAN and Date of Birth (DOB) are required for profile creation.

Questionnaire Link:
https://myglit.com/lateral/cref/05b0618f81

Note: Filling out this form is mandatory. Only candidates who complete the questionnaire will be considered for further processing.

Role

Procurement Specialist

Timings

Day Shift (Permanent)

Industry

BPO

Work Mode

Work from office

Process

Voice

Functional Area

ITES / BPO / Customer Service

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