Assistant Operations Manager

Gratitude Inc

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2 months ago

Assistant Operations Manager

3-5 Year(s)

60 - 75 Thousand p.m

Manila

Job Description

Key Skills

BPO Healthcare. Claims denials AR Follow up

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Job Title: Assistant Operations Manager – Receivables / Revenue Cycle

Function/Department: Receivables

Work set-up: Onsite (Science Hub 2 Mckinley Hill Taguig)

Work schedule: Rotating schedule

Pay Range: 60,000 – 75,000 basic / 2,000 allowance

Reporting to: Director - Operations

Recruitment process – HRI, Level 1 and Level 2 interview

Role Description:

The Receivables Department Manager has the responsibility of

supervising their team, whether they are working within an office or remotely in a virtual

call center setting. This role entails assessing the department's progress and the

performance of its employees, managing employee records, ensuring quality assurance,

handling reporting, and collaborating with clients, among other duties.

REQUIRED QUALIFICATIONS:

 Bachelor’s degree or equivalent experience is required

 Must have a Call center management and healthcare experience

 Experience with dialer systems and terminology

 Must have a solid experience in AR Follow up and Claims Denials in at least 3-5 years in the field

Competencies and Skills:

• Proficient in collaborative communication with colleagues, staff, management, and

clients.

• Consistently maintain a professional and courteous demeanor.

• Possess operational familiarity with personal computers.

• Exhibit initiative and creativity in carrying out job responsibilities.

• Outstanding written and verbal communication skills.

• Ability to prioritize multiple tasks in a busy work environment

• Display strong leadership qualities

Responsibilities:

• Provide oversight and leadership for daily departmental activities.

• Manage account inventories and regularly report to the Operations Director,

including daily/weekly updates.

• Monitor staff training initiatives.

• Maintain accurate time and attendance records for the team.

• Coordinate and step in for employees during periods of absenteeism or high

workloads/call volumes.

• Occasionally travel may be required.

• Coordinate overtime as needed to manage workload fluctuations.

• Report and document employee disciplinary issues to superiors and HR.

• Conduct quality assurance assessments, including account audits and evaluations of

employee productivity and performance.

• Collaborate closely with the client service manager to ensure alignment with client

expectations.

• Adhere to prescribed policies and procedures outlined in the Employee Handbook

and the Employee Code of Conduct.

• Actively participate in the Corporate Compliance Program.

• Assist in various projects as assigned by management.

Expected/Key Results:

• Meet contractual client obligations

• Meet internal / client SLAs (NPS, AHT, customer experience, efficiency, qualitative

metric, etc)

• Meet revenue targets through FTE delivery, staffing levels, etc

• Meet retention target for the team

• Process improvement through implementation suggestions maximize the efficiency

• Lesser incidents of critical ops process escalations

• Build new client relationships and sustaining existing client relationships

• Building strong internal stakeholder relationships

• Achieve a score of XXXX on Employee Satisfaction parameters for respective

programs / processes

Role

Operations Manager

Timings

Rotational Shifts (Contract To Hire)

Industry

BPO

Work Mode

Work from office

Process

Voice

Functional Area

ITES / BPO / Customer Service

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