Purchasing & Admin Administration Team Lead

Gratitude Inc

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3 weeks ago

Purchasing & Admin Administration Team Lead

8-12 Year(s)

Kolkata

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Job Description

Key Skills

SAP erp systems Accounts Payable Oracle ERP team leadership Procure-to-Pay (P2P) Process Knowledge. Procurement Ops and Helpdesk

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Location: Kolkata

Experience: 8–12 Years

Salary: Up to ₹17 LPA

Shift: Night/Morning Shift (12:00 AM IST / 6:00 AM IST)

Job Summary

We are looking for an experienced Purchasing & Admin Administration Team Lead to manage Purchase-to-Pay (P2P) operations and lead a high-performing transactional support team. The role involves overseeing purchasing, accounts payable (AP), invoice receipting, supplier administration, financial reconciliations, reporting, and stakeholder management while ensuring SLA compliance, process accuracy, and operational excellence.

Key Responsibilities

Lead and manage a team handling high-volume Purchasing & Admin (AP/Receipting) operations.
Monitor productivity, quality, and SLA adherence while driving continuous process improvements.
Create and manage Purchase Orders (POs) and support end-to-end Purchase-to-Pay (P2P) activities.
Process invoice receipting, AP queries, payment follow-ups, and supplier-related requests.
Maintain supplier master data, including bank details, compliance documents, and supplier records.
Perform financial reconciliations, monthly reporting, journal entries, accruals, and GRNI monitoring.
Prepare operational reports, dashboards, and ad-hoc management reports.
Coordinate with internal teams, suppliers, and client stakeholders to resolve operational issues.
Ensure compliance with organizational policies, financial controls, and standard operating procedures.
Coach, mentor, and develop team members to achieve operational excellence.

Required Skills

Strong experience in Purchase-to-Pay (P2P) and Accounts Payable (AP) operations.
Experience leading teams in a high-volume shared services or BPO environment.
Knowledge of procurement processes, invoice receipting, supplier management, and financial reconciliations.
Understanding of accounting concepts such as journals, accruals, and GRNI.
Excellent communication, stakeholder management, and leadership skills.
Proficiency in Microsoft Excel, Word, and PowerPoint.
Experience with ERP systems such as SAP, Oracle, or similar is preferred.
Knowledge of Power BI or reporting tools is an added advantage.

Eligibility

Experience: 8–12 years.
Ability to work in Night/Morning shifts supporting AU/NZ operations.
Experience in shared services, procurement, finance, or accounts payable operations preferred.
Ex-TCS employees are not eligible to apply.
PAN Card and Date of Birth (DOB) are mandatory for profile creation.

Role

Procurement Lead

Timings

Night Shift (Permanent)

Industry

BPO

Work Mode

Work from office

Process

Non-Voice

Functional Area

ITES / BPO / Customer Service

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