Purchase and Administration Specialist
Gratitude IncPurchase and Administration Specialist
Job Description
Key Skills
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Purchasing & Administration Specialist
Location: Kolkata
Experience: 2–7 Years
Notice Period: 0–30 Days
Job Overview
We are looking for a Purchasing & Administration Specialist to provide accurate and timely transactional support for Purchasing & Administration-related financial and administrative processes. The role will focus on Purchase-to-Pay (P2P) processing, purchasing, supplier maintenance, invoice receipting, reconciliations, and reporting, ensuring transactions are compliant, properly documented, and completed within agreed SLAs.
Key Responsibilities
Purchase-to-Pay (P2P) Processing
Create and manage purchase orders based on business requests, ensuring appropriate coding and approvals.
Process purchase order requests and invoice receipting activities.
Process invoices and consolidated/bulk invoices using tools such as Kofax / Speedscan.
Monitor open purchase orders and GRNI reports and follow up with suppliers for required invoices or documentation.
Resolve AP-related queries, including overdue payments, missed invoices, statement checks, and stop-credit issues.
Supplier Maintenance & Governance
Maintain accurate supplier master data, including bank account changes and insurance expiry updates.
Perform supplier compliance checks as required.
Ensure supplier information and supporting documentation are accurate and up to date.
Financial Processing & Reconciliations
Process FX payments and prompt payment activities.
Complete monthly reporting entries for Purchasing & Administration commitments.
Perform daily, fortnightly, and month-end processing activities.
Record and upload transactions into Purchasing & Administration or financial systems.
Support reconciliation and accounting activities involving journals, accruals, and GRNI.
Reporting & Data Management
Prepare and maintain Purchasing & Administration reports and supplier lists.
Maintain accurate documentation and data across internal systems.
Provide operational and management support for order reporting.
Handle ad-hoc reporting requirements and data requests.
Stakeholder Support
Respond to internal and external stakeholder queries related to invoices, purchase orders, payments, and supplier information.
Support Finance, Procurement, and Purchasing & Administration teams with transactional and reporting activities.
Coordinate with clients and internal stakeholders as required.
Required Skills & Qualifications
2–7 years of experience in AP, P2P, Procurement, Accounts Processing, or related transactional operations.
Strong understanding of Purchase-to-Pay processes, purchasing, receipting, and basic accounting concepts.
Knowledge of journals, accruals, GRNI, invoice processing, and reconciliations.
Strong attention to detail, accuracy, and documentation skills.
Good verbal and written communication skills.
Intermediate-level MS Excel skills.
Proficiency in MS Office applications such as Word, PowerPoint, and SharePoint.
Experience working with workflow or document management systems.
Experience working with offshore/remote teams or in a shared services environment.
Exposure to ERP, SAP, Oracle JD Edwards, or similar Purchasing & Administration systems is preferred.
Knowledge of compliance documentation and supplier governance is an advantage.
Exposure to Power BI and reporting tools is an added advantage.
Work Environment
Offshore support for AU/NZ Purchasing & Administration (AP / Receipting) operations.
Shift timings: 12:00 AM IST and/or 6:00 AM IST.
Training/Knowledge Transfer: Approximately 5–6 weeks at AU/NZ timings.
Requires flexibility, accuracy, and the ability to work independently.
Additional Information
Notice Period: 0–30 Days
Ex-TCS employees are not eligible to apply.
PAN and Date of Birth (DOB) are required for profile creation.
Role
Procurement Specialist
Timings
Night Shift (Permanent)
Industry
BPO
Work Mode
Work from office
Process
Non-Voice
Functional Area
ITES / BPO / Customer Service
Note: Myglit doesn't charge any money from candidates. If you have been asked to pay money to get this job then report to us immediately at support@myglit.com.
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