Purchase and Administration Specialist

We are looking for a Purchasing & Administration Specialist with 2–7 years of experience in Purchase-to-Pay (P2P), Accounts Payable (AP), Procurement, and financial administration. The ideal candidate should have experience in high-volume transactional processing, supplier management, invoice receipting, reporting, and stakeholder coordination while ensuring compliance with organizational policies and service level agreements (SLAs).

Key Responsibilities

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  Process end-to-end Purchase-to-Pay (P2P) transactions, including purchase order creation and invoice receipting.
  
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  Manage purchase order requests and monitor open POs, GRNI reports, and supplier follow-ups.
  
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  Process Accounts Payable (AP) queries, overdue payments, invoice discrepancies, and statement reconciliations.
  
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  Maintain supplier master data, including bank account updates and compliance documentation.
  
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  Process FX payments, monthly financial entries, and reconciliations.
  
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  Prepare Purchasing & Administration reports and maintain accurate financial records.
  
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  Support finance, procurement, and operations teams with reporting and transactional activities.
  
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  Respond to internal and external stakeholder queries related to invoices, payments, and supplier information.
  
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  Ensure compliance with company policies, documentation standards, and agreed SLAs.
  
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Required Skills

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  Purchase-to-Pay (P2P)
  
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  Accounts Payable (AP)
  
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  Procurement Operations
  
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  Invoice Processing
  
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  Supplier Management
  
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  MS Excel
  
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  ERP/SAP/Oracle (Preferred)
  
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  Financial Reporting
  
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  Attention to Detail
  
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  Communication & Stakeholder Management
  
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Eligibility

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  Experience: 2–7 years in P2P, AP, Procurement, or Financial Operations.
  
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  Experience in high-volume transaction processing.
  
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  Strong understanding of accounting concepts such as journals, accruals, and GRNI.
  
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  Intermediate MS Excel and MS Office skills.
  
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  Experience with ERP systems (SAP, Oracle JD Edwards, or similar) is preferred.
  
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  Knowledge of Power BI is an added advantage.
  
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Job Details

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  Location: Kolkata
  
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  Experience: 2–7 Years
  
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• Shift: Night Shift (12:00 AM IST) / Morning Shift (6:00 AM IST)
  
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  Work Mode: Work From Office