Purchase and Administration Specialist (P2P / Accounts Payable)

Gratitude Inc

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2 days ago

Purchase and Administration Specialist (P2P / Accounts Payable)

2-7 Year(s)

Kolkata

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Job Description

Key Skills

Oracle SAP erp systems ms excel Accounts Payable Procurement Ops and Helpdesk

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Location: Kolkata

Experience: 2–7 Years

CTC: Up to ₹9 LPA

Employment Type: Full-Time

Shift: Night Shift (12:00 AM IST) / Morning Shift (6:00 AM IST)

Job Summary

We are looking for a Purchase and Administration Specialist to manage Purchase-to-Pay (P2P) and Accounts Payable operations for an international client. The role involves purchase order processing, invoice receipting, supplier master data management, financial processing, reconciliations, reporting, and stakeholder coordination while ensuring compliance with organizational policies and SLAs.

Key Responsibilities

Create and process purchase orders in accordance with approved requests.
Manage purchase order requests and invoice receipting activities.
Monitor open purchase orders and GRNI reports and coordinate with suppliers to resolve outstanding issues.
Handle Accounts Payable (AP) queries, including overdue payments, missing invoices, statement reconciliations, and stop-credit issues.
Maintain supplier master data, including bank account updates and compliance documentation.
Process FX payments, journal entries, accruals, and monthly financial commitments.
Perform daily, fortnightly, and month-end financial processing activities.
Prepare procurement, supplier, and operational reports while maintaining data accuracy.
Generate ad-hoc reports and provide reporting support to management.
Respond to stakeholder queries related to purchase orders, invoices, supplier records, and payments.
Collaborate with Finance, Procurement, and internal business teams to ensure smooth operations.

Required Skills

2–7 years of experience in Purchase-to-Pay (P2P), Accounts Payable (AP), Procurement Operations, or Financial Transaction Processing.
Good understanding of purchasing, receipting, journal entries, accruals, and GRNI concepts.
Strong analytical, problem-solving, and organizational skills.
Excellent verbal and written communication skills.
High attention to detail and accuracy.
Intermediate MS Excel skills and proficiency in MS Office (Word, PowerPoint, SharePoint).
Experience working in Shared Services or offshore support environments.

Preferred Skills

Experience with ERP systems such as SAP, Oracle, JD Edwards, or similar platforms.
Knowledge of supplier compliance and procurement governance.
Exposure to Power BI or reporting tools is an added advantage.

Qualification

Bachelor's degree in Commerce, Finance, Business Administration, or a related discipline.
Candidates should be flexible to work night or early morning shifts supporting AU/NZ operations.

Important Information

Location: Kolkata
Shift: 12:00 AM IST / 6:00 AM IST
Training: 5–6 weeks Knowledge Transfer (KT) during AU/NZ business hours.
Notice: Ex-TCS employees are not eligible to apply.
Mandatory: PAN Card and Date of Birth are required for profile creation.

Role

Procurement Specialist

Timings

Night Shift (Permanent)

Industry

BPO

Work Mode

Work from office

Process

Voice

Functional Area

ITES / BPO / Customer Service

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