Purchasing & Admin Administration Team Lead
Gratitude IncPurchasing & Admin Administration Team Lead
Job Description
Key Skills
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Purchasing & Admin Administration Team Lead
Location: Kolkata
Experience: 8–12 Years
Salary: Up to ₹17 LPA
Band: BPO 4/5
Shift: 12:00 AM IST and/or 6:00 AM IST (Night/Morning Shift)
Job Overview
We are looking for an experienced Purchasing & Admin Administration Team Lead to manage high-volume Purchase-to-Pay (P2P), Accounts Payable, Purchasing, Receipting, Supplier Administration, and Financial Processing operations. The role involves leading a team, ensuring SLA adherence, maintaining process quality, and supporting offshore AU/NZ operations.
Key Responsibilities
Team Leadership
Lead and manage a team handling high-volume Purchasing & Admin transactions.
Monitor productivity, quality, and SLA compliance.
Coach, mentor, and manage team performance.
Ensure timely and accurate transaction processing.
Prepare Daily, Weekly, and Monthly MIS reports.
Purchase-to-Pay (P2P) Operations
Create Purchase Orders (POs) from email requests.
Manage purchase order requests and issue resolution.
Process invoice receipting using Kofax/Speedscan.
Monitor open POs and GRNI reports.
Resolve AP queries, overdue payments, missed invoices, and supplier issues.
Supplier Administration
Maintain supplier master data.
Update supplier bank details and insurance records.
Support supplier compliance activities.
Financial Processing
Process FX payments.
Complete month-end reporting and commitments.
Prepare journals, accruals, and reconciliation entries.
Upload financial entries into internal systems.
Reporting & Documentation
Maintain supplier reports and operational dashboards.
Ensure documentation accuracy.
Generate ad-hoc reports as required.
Support management with operational reporting.
Stakeholder Management
Respond to supplier and internal stakeholder queries.
Coordinate with Finance, Procurement, and Client stakeholders.
Ensure SLA/TAT adherence and avoid escalations.
Mandatory Skills
8–12 years of relevant experience.
Team handling experience in high-volume transactional environments.
Strong knowledge of P2P, Accounts Payable, Purchasing, and Procurement.
Understanding of Journals, Accruals, GRNI, and accounting concepts.
Experience with process controls and SLA management.
Excellent verbal and written communication skills.
Strong MS Excel, Word, and PowerPoint skills.
Experience working in Shared Services/Offshore support environment.
Preferred Skills
SAP / Oracle JD / ERP systems.
Power BI or reporting tools.
Knowledge of procurement compliance documentation.
Work Environment
Offshore support for AU/NZ operations.
Night Shift (12:00 AM IST) and/or Morning Shift (6:00 AM IST).
Training: 5–6 weeks Knowledge Transfer (AU/NZ timings).
Important Notes
Ex-TCS employees are not eligible to apply.
PAN Card and Date of Birth (DOB) are mandatory for profile creation.
Candidates should be comfortable working in the mentioned shifts.
Questionnaire
Please complete the questionnaire before submitting your application.
Questionnaire Link: https://myglit.com/lateral/cref/9b0edc297e
Note: Filling out the questionnaire is mandatory. Profiles without a completed questionnaire will not be considered.
Role
Procurement Lead
Timings
Rotational Shifts (Permanent)
Industry
BPO
Work Mode
Work from office
Process
Voice
Functional Area
ITES / BPO / Customer Service
Note: Myglit doesn't charge any money from candidates. If you have been asked to pay money to get this job then report to us immediately at support@myglit.com.
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