Purchasing & Administration Team Lead

Location: Kolkata

Experience: 8–12 Years

CTC: Up to ₹17 LPA

Employment Type: Full-Time

Shift: Night Shift (12:00 AM IST) / Morning Shift (6:00 AM IST)

Job Summary

We are looking for a Purchasing & Administration Team Lead to oversee Purchase-to-Pay (P2P) and administrative finance operations for an international client. The role involves leading a high-performing team responsible for purchase order processing, invoice receipting, supplier master data management, accounts payable support, financial reconciliations, reporting, and stakeholder management while ensuring compliance with organizational policies, quality standards, and service level agreements (SLAs).

Key Responsibilities

Team Leadership

• Lead and supervise a team handling high-volume Purchasing & Administration operations.

• Drive productivity, quality, and SLA adherence across daily operations.

• Monitor team performance and implement quality control measures.

• Coach, mentor, and support team members to achieve operational excellence.

• Ensure timely and accurate processing of all transactions.

• Prepare and present daily, weekly, and monthly operational reports.

Purchase-to-Pay (P2P) Operations

• Create and manage purchase orders in line with approved business requests.

• Process invoice receipting and bulk invoices using workflow management tools.

• Monitor open purchase orders and GRNI reports.

• Coordinate with suppliers to resolve invoice and documentation issues.

• Handle Accounts Payable (AP) queries, including overdue payments, statement reconciliations, and invoice discrepancies.

Supplier Administration

• Maintain supplier master data and vendor records.

• Update supplier bank account information and compliance documentation.

• Support supplier governance and compliance activities.

Financial Processing

• Process FX payments and payment-related activities.

• Review journal entries, accruals, and monthly financial commitments.

• Oversee daily, fortnightly, and month-end financial activities.

• Record and upload financial transactions into ERP and procurement systems.

Reporting & Stakeholder Management

• Prepare procurement, supplier, and operational reports.

• Maintain data accuracy and documentation across internal systems.

• Generate management reports and ad-hoc business reports.

• Respond to stakeholder queries related to purchase orders, invoices, supplier information, and payments.

• Collaborate with Finance, Procurement, and business teams to ensure seamless operations.

• Coordinate effectively with client and internal stakeholders while meeting SLA and TAT requirements.

Required Skills

• 8–12 years of experience in Purchase-to-Pay (P2P), Procurement Operations, Accounts Payable (AP), or Shared Services.

• Proven experience leading teams in high-volume transactional environments.

• Strong understanding of P2P processes, AP operations, journals, accruals, and GRNI concepts.

• Knowledge of process controls, quality management, and SLA delivery.

• Excellent leadership, communication, and stakeholder management skills.

• Strong analytical and problem-solving abilities.

• High attention to detail and process accuracy.

• Proficiency in MS Excel, Word, and PowerPoint.

• Experience working in offshore or shared service environments.

Preferred Skills

• Experience with ERP systems such as SAP, Oracle, JD Edwards, or similar platforms.

• Knowledge of supplier compliance and procurement governance.

• Exposure to Power BI or reporting tools is an added advantage.

Qualification

• Bachelor's degree in Commerce, Finance, Business Administration, or a related discipline.

• Candidates should be flexible to work night or early morning shifts supporting AU/NZ operations.

Important Information

• Location: Kolkata

• Shift: 12:00 AM IST / 6:00 AM IST

• Training: 5–6 weeks Knowledge Transfer (KT) during AU/NZ business hours.

• Notice: Ex-TCS employees are not eligible to apply.

• Mandatory: PAN Card and Date of Birth are required for profile creation.