ACCOUNTS PAYABLE ANALYST

Job Title: ACCOUNTS PAYABLE ANALYST

Location: Petaling Jaya, Malaysia
Work Mode: Onsite
Job Type: Permanent
Salary: Negotiable 
Eligibility: Malaysian candidates only

We are looking for an experienced Accounts Payable Analyst to join our team. The successful candidate will be responsible for managing day-to-day Accounts Payable activities while maintaining high standards of financial control, compliance, accuracy, and efficiency.

KEY RESPONSIBILITIES

• Receive, sort, verify, barcode, scan, and pre-archive Accounts Payable documents for processing.
• Validate and process PO-based, contract-based, non-PO invoices, prepayments, and down payments.
• Review supplier open items, including due invoices, credit notes, and debit balances before payment execution.
• Handle internal and external queries and resolve them within agreed timelines.
• Investigate and reverse unsuccessful payments.
• Reconcile supplier statements of accounts and follow up on outstanding items.
• Perform month-end closing activities, including purchasing accruals.
• Prepare monthly, quarterly, and annual KPI and operational reports.
• Reconcile AP balance sheet accounts and clear aged items such as GR/IR, GIT, and suspense accounts.
• Support compliance and statutory audits and respond to audit queries.
• Troubleshoot AP-related workflow, OCR, BOT, and process issues in collaboration with IT, Automation, and GBPS teams.
• Support system integration, testing, projects, and process improvement initiatives.
• Provide technical mentorship and internal process training to team members and new joiners.
• Ensure supplier and intercompany invoices are processed accurately and within defined KPIs.
• Ensure timely supplier and intercompany payments according to agreed payment terms and schedules.
• Maintain accurate and up-to-date process documentation in line with ICFR, group policies, guidelines, and local statutory requirements.

REQUIREMENTS

• Bachelor’s Degree in Finance & Accounting, Commerce, or an equivalent discipline.
• Professional qualifications such as ACCA, CPA, or MIA are an advantage.
• Minimum 2 years of experience in transactional accounting teams within a performance-driven environment.
• Experience with SAP or other ERP/accounting systems.
• Strong communication skills.
• Proficiency in English and Japanese is required.
• Ability to read, write, and speak the relevant country language for business communication.
• Strong attention to detail and ability to work within defined KPIs and deadlines.
• Good problem-solving and analytical skills.