[Active Hiring] Onboarding Specialist

Job Summary

We are looking for an experienced Onboarding Specialist (Pre-Hire Process Specialist) to manage and coordinate the end-to-end onboarding process for new hires.

The role involves managing pre-boarding activities, background verification, drug testing, start-date coordination, orientation scheduling and Day 1 communications.

The specialist will act as the primary point of contact for candidates, recruiters and hiring managers to ensure a smooth and seamless onboarding experience.

Key Responsibilities

• Act as the primary point of contact for candidates during the pre-hire and onboarding stages.
• Coordinate end-to-end onboarding activities, including pre-boarding, first-day logistics and orientation.
• Send welcome emails and manage onboarding communications.
• Select appropriate background verification (BG) packages based on job code and location.
• Initiate appropriate drug tests (DT) based on job requirements and location.
• Review background verification and drug test results and provide clearance as per process guidelines.
• Schedule candidate start dates and select appropriate onboarding events in My Learning.
• Update candidate profiles in Workday to Ready for Hire status.
• Send Day 1 instructions to candidates, hiring managers and recruiters, covering reporting details, badging, I-9 and orientation.
• Collaborate with Talent Acquisition Advisors, recruiters, hiring managers and business units.
• Maintain accurate onboarding records, checklists, trackers and reports in HR systems.
• Support global and regional onboarding programs and initiatives.

Required Qualifications

Education:

• Bachelor's degree in Human Resources, Business Administration or a related field preferred.

Experience:

• 3–6 years of experience in candidate onboarding.
• US onboarding experience preferred.
• International onboarding experience is mandatory.
• Experience with HRIS platforms such as Workday, SAP SuccessFactors or BambooHR is an advantage.

Required Skills

• Strong interpersonal and communication skills.
• Excellent attention to detail and organizational abilities.
• Ability to multitask and manage priorities in a fast-paced environment.
• Customer-service-oriented approach with a professional attitude.
• Proficiency in MS Office: Word, Excel, PowerPoint and Outlook.

Preferred Qualifications

• Experience in Shared Services or Global Business Services (GBS).
• Familiarity with onboarding automation tools and platforms.
• Understanding of US employment laws and compliance requirements.

Important Eligibility Criteria

• Ex-TCS employees are NOT eligible to apply.
• PAN and Date of Birth (DOB) are mandatory for profile creation.

Interested candidates with international onboarding experience, especially US onboarding, are encouraged to apply.