Purchasing & Administration Specialist URGENTLY HIRING

Are you an experienced Purchase-to-Pay (P2P), Accounts Payable, or Procurement professional looking to advance your career? Join a leading global organization where you'll support international Purchasing & Administration operations, manage financial transactions, and collaborate with global stakeholders in a dynamic shared services environment.

What You'll Do

Purchase-to-Pay (P2P) Operations

• Create and process Purchase Orders (POs) from approved requests.

• Manage purchase order workflows while ensuring compliance with company policies.

• Process invoice receipting, including bulk and consolidated invoices using document management tools.

• Monitor open Purchase Orders and GRNI (Goods Received Not Invoiced) reports.

• Resolve Accounts Payable (AP) queries, overdue payments, missing invoices, statement reconciliations, and supplier payment issues.

Supplier Management

• Maintain supplier master data, including banking information and compliance records.

• Support supplier onboarding, updates, and compliance verification.

Financial Processing

• Process foreign exchange (FX) payments and scheduled payment activities.

• Complete month-end reporting, journal entries, accruals, and Purchasing & Administration commitments.

• Prepare daily, fortnightly, and monthly financial activities for processing.

Reporting & Data Management

• Generate procurement, supplier, and operational reports.

• Maintain accurate documentation and data across financial systems.

• Support management with reporting, analytics, and ad-hoc business requests.

Stakeholder Support

• Respond to internal and external queries related to invoices, purchase orders, supplier information, and payments.

• Collaborate with Finance, Procurement, and Operations teams to ensure timely issue resolution.

• Work closely with offshore and client stakeholders to deliver exceptional service.

What We're Looking For

Mandatory Requirements

• 2–7 years of experience in:

  • Purchase-to-Pay (P2P)

  • Accounts Payable (AP)

  • Procurement Operations

  • Financial Transaction Processing

  • Shared Services

• Strong understanding of:

  • Purchase Orders (PO)

  • Invoice Processing

  • Receipting

  • Journals

  • Accruals

  • GRNI

• Excellent verbal and written communication skills.

• Strong attention to detail with excellent organizational skills.

• Intermediate proficiency in Microsoft Excel and the MS Office Suite (Word, PowerPoint, SharePoint).

• Experience working with workflow or document management systems.

• Ability to work independently in a fast-paced offshore/shared services environment.

Preferred Qualifications

• Experience using ERP systems such as SAP, Oracle JD Edwards, or similar Purchasing & Administration platforms.

• Knowledge of procurement compliance and supplier documentation.

• Familiarity with Power BI or other reporting and analytics tools.

Why Join Us?

• Competitive salary

• Work with international AU/NZ clients and global procurement teams

• Excellent career growth and professional development opportunities

• Gain hands-on experience with world-class ERP systems and financial operations

• Collaborative, inclusive, and supportive work environment

• Be part of a high-performing shared services organization

Ready to Grow Your Career?

If you're passionate about Procurement, Accounts Payable, P2P Operations, and Financial Administration, this is your chance to join a global team and make an impact.

Apply today and take the next step in your Purchasing & Administration career!