Purchasing & Administration Team Lead URGENTLY HIRING

Are you an experienced P2P, Accounts Payable, or Procurement Operations leader with a passion for driving operational excellence? We are looking for a Purchasing & Administration Team Lead to oversee high-volume transactional operations, lead a high-performing team, and ensure world-class service delivery for global clients.

This is an excellent opportunity to take on a leadership role in a fast-paced shared services environment while working with international stakeholders.

What You'll Do

Lead & Inspire Your Team

• Manage and mentor a team handling high-volume Purchasing & Administration (P2P/AP) operations.

• Drive team performance by achieving productivity, quality, SLA, and turnaround time (TAT) targets.

• Monitor operational performance, identify improvement opportunities, and implement process controls.

• Coach team members, conduct performance reviews, and support continuous learning and development.

• Prepare and present daily, weekly, and monthly operational reports.

Purchase-to-Pay (P2P) Operations

• Oversee Purchase Order (PO) creation, approvals, and processing.

• Manage Purchase Requisition (PR) requests and resolve operational issues.

• Supervise invoice receipting, including bulk and consolidated invoices.

• Monitor open Purchase Orders and GRNI (Goods Received Not Invoiced) reports.

• Resolve Accounts Payable (AP) issues including overdue payments, missing invoices, statement reconciliations, and supplier payment queries.

Supplier & Financial Administration

• Maintain supplier master data, banking details, and compliance documentation.

• Review FX payments, accruals, journals, and month-end financial activities.

• Ensure accurate processing of daily, fortnightly, and monthly financial transactions.

Reporting & Governance

• Prepare operational dashboards, supplier reports, and management reports.

• Ensure accurate documentation and data integrity across internal systems.

• Monitor SLA compliance and proactively prevent escalations.

• Support leadership with reporting, analytics, and process improvement initiatives.

Stakeholder Management

• Serve as the primary point of contact for Finance, Procurement, Operations, suppliers, and global stakeholders.

• Coordinate with offshore and client teams to ensure smooth service delivery.

• Build strong relationships while resolving operational issues efficiently.

What We're Looking For

Mandatory Requirements

• 8–12 years of experience in:

  • Purchase-to-Pay (P2P)

  • Accounts Payable (AP)

  • Procurement Operations

  • Shared Services

  • Financial Operations

• Proven experience leading teams in high-volume transactional environments.

• Strong knowledge of:

  • Purchase Orders (PO)

  • Invoice Processing

  • Receipting

  • Journals

  • Accruals

  • GRNI

• Excellent leadership, stakeholder management, and communication skills.

• Strong analytical and problem-solving abilities.

• High attention to detail and commitment to quality.

• Advanced proficiency in Microsoft Excel and MS Office applications.

• Experience working with offshore or global shared services teams.

Preferred Qualifications

• Experience with ERP systems such as SAP, Oracle JD Edwards, or similar Purchasing & Administration platforms.

• Knowledge of procurement compliance and supplier governance.

• Experience with Power BI or other reporting and business intelligence tools.

Why Join Us?

• Competitive salary 

• Lead global Purchasing & Administration operations supporting AU/NZ clients

• Manage and develop a high-performing operations team

• Excellent leadership and career advancement opportunities

• Exposure to world-class ERP systems, reporting tools, and shared services operations

• Collaborative, inclusive, and growth-focused work environment

• Make a direct impact on business performance and operational excellence

Ready to Lead a High-Performing Team?

If you're a results-driven leader with expertise in P2P, Procurement, Accounts Payable, and Shared Services, we'd love to hear from you.

Apply today and take the next step in your leadership career with a global organization!