Procurement & Administration Specialist

We are Hiring: Purchasing & Administration Specialist

A global leader is seeking a detail-oriented Purchasing & Administration Specialist to deliver high-quality transactional support for our AU/NZ offshore operations in Kolkata. If you have solid experience in the Procure-to-Pay (P2P) cycle and thrive in a shared services environment, apply today!

Role Overview

Job Code: 417030

Location: Kolkata (Offshore support for AU/NZ operations)

Experience: 2–7 Years

Band/Grade: BPO 2 / BPO 3

Salary: Up to 9 LPA

Shifts: Night shift (12:00 AM IST) & Morning shift (6:00 AM IST)

Training: 5–6 weeks of Knowledge Transfer (KT) aligned with AU/NZ timelines

Key Responsibilities

P2P & Financial Processing: Create purchase orders, manage PO requests, receipt invoices (using Kofax/Speedscan), and monitor open POs/GRNI reports.

AP Query Management: Resolve outstanding AP queries, chase overdue payments, handle missed invoices, and manage stop-credit issues.

Supplier Governance: Maintain supplier master data, update bank details, monitor insurance expiries, and conduct compliance checks.

Reconciliations & Reporting: Process FX payments, execute month-end activities, record journal entries, and compile ad-hoc/operational order reports.

Stakeholder Support: Act as the primary point of contact for internal teams and external suppliers regarding payments, invoices, and data.

Required Skills & Qualifications

Mandatory Experience: Strong background in high-volume transactional processing (AP, P2P, Procurement, or Accounts processing).

Domain Knowledge: Clear understanding of basic accounting concepts (journals, accruals, GRNI) and P2P workflows.

Technical Proficiency: Intermediate MS Excel skills alongside broader MS Office (SharePoint, Word); experience with workflow/document systems.

Preferred Tools: Experience with ERPs (SAP, Oracle JD, etc.) and familiarity with Power BI is a distinct advantage.

Important Guidelines for Applicants

Mandatory Profile Details: Please provide your PAN Number and Date of Birth (DOB) for the initial profile creation process.

Advance your international procurement career—apply today!