Purchase and Administration Specialist

Gratitude Inc

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3 weeks ago

Purchase and Administration Specialist

2-7 Year(s)

Kolkata

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Job Description

Key Skills

ERP SAP Supplier Management P2P ms excel Accounts Payable Invoice processing procurement processes

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We are looking for a Purchasing & Administration Specialist with 2–7 years of experience in Purchase-to-Pay (P2P), Accounts Payable (AP), Procurement, and financial administration. The ideal candidate should have experience in high-volume transactional processing, supplier management, invoice receipting, reporting, and stakeholder coordination while ensuring compliance with organizational policies and service level agreements (SLAs).

Key Responsibilities

Process end-to-end Purchase-to-Pay (P2P) transactions, including purchase order creation and invoice receipting.
Manage purchase order requests and monitor open POs, GRNI reports, and supplier follow-ups.
Process Accounts Payable (AP) queries, overdue payments, invoice discrepancies, and statement reconciliations.
Maintain supplier master data, including bank account updates and compliance documentation.
Process FX payments, monthly financial entries, and reconciliations.
Prepare Purchasing & Administration reports and maintain accurate financial records.
Support finance, procurement, and operations teams with reporting and transactional activities.
Respond to internal and external stakeholder queries related to invoices, payments, and supplier information.
Ensure compliance with company policies, documentation standards, and agreed SLAs.

Required Skills

Purchase-to-Pay (P2P)
Accounts Payable (AP)
Procurement Operations
Invoice Processing
Supplier Management
MS Excel
ERP/SAP/Oracle (Preferred)
Financial Reporting
Attention to Detail
Communication & Stakeholder Management

Eligibility

Experience: 2–7 years in P2P, AP, Procurement, or Financial Operations.
Experience in high-volume transaction processing.
Strong understanding of accounting concepts such as journals, accruals, and GRNI.
Intermediate MS Excel and MS Office skills.
Experience with ERP systems (SAP, Oracle JD Edwards, or similar) is preferred.
Knowledge of Power BI is an added advantage.

Job Details

Location: Kolkata
Experience: 2–7 Years
Shift: Night Shift (12:00 AM IST) / Morning Shift (6:00 AM IST)
Work Mode: Work From Office

Role

Procurement Specialist

Timings

Night Shift (Permanent)

Industry

BPO

Work Mode

Work from office

Process

Non-Voice

Functional Area

ITES / BPO / Customer Service

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