Purchase and Administration Specialist

Purchasing & Administration Specialist

Location: Kolkata

Experience: 2–7 Years

Employment Type: Full-Time

Notice Period: Immediate to 30 Days

Salary: Up to ₹9 LPA

Shift: Night Shift (12:00 AM IST) / Morning Shift (6:00 AM IST)

Role Overview

We are looking for a Purchasing & Administration Specialist to support Purchase-to-Pay (P2P), procurement, supplier management, invoice processing, and administrative operations. The ideal candidate should have experience in Accounts Payable (AP), procurement processes, supplier maintenance, reporting, and financial administration while ensuring compliance with organizational policies and service level agreements (SLAs).

Key Responsibilities

• Create and manage Purchase Orders (POs) from approved requests.

• Process Purchase-to-Pay (P2P) transactions accurately and within SLA.

• Receipt invoices and bulk invoices using document management systems.

• Monitor open Purchase Orders and GRNI reports.

• Resolve Accounts Payable (AP) queries, overdue payments, invoice discrepancies, and supplier-related issues.

• Maintain supplier master data, including banking details and compliance records.

• Process FX payments and monthly financial commitments.

• Perform daily, fortnightly, and month-end financial activities.

• Prepare and maintain procurement reports, supplier lists, and operational dashboards.

• Maintain accurate documentation and records within ERP/financial systems.

• Coordinate with Finance, Procurement, Clients, and Internal Stakeholders.

• Support ad-hoc reporting and administrative activities.

Required Skills & Qualifications

• 2–7 years of experience in Procurement, Purchase-to-Pay (P2P), Accounts Payable (AP), or similar transactional processing.

• Strong understanding of P2P processes, purchasing, receipting, journals, accruals, and GRNI.

• Experience in high-volume transactional processing.

• Strong communication and stakeholder management skills.

• Intermediate to advanced Microsoft Excel skills.

• Proficiency in MS Office (Excel, Word, PowerPoint, SharePoint).

• Experience working in offshore/shared service environments.

• Strong attention to detail and documentation skills.

Preferred Skills

• Experience with ERP systems such as SAP or Oracle JD Edwards.

• Knowledge of Power BI and reporting tools.

• Understanding of procurement compliance and supplier governance.

Work Environment

• Offshore support for AU/NZ Purchasing & Administration operations.

• Rotational Night and Morning shifts.

• Ability to work independently in a fast-paced environment.

Important Information

• Notice Period: Immediate to 30 Days.

• Ex-TCS employees are not eligible to apply.

• PAN Card and Date of Birth (DOB) are mandatory for profile creation.

Application Process

To proceed with your application, please complete the AI Assessment using the link below.

Assessment Link: https://myglit.com/lateral/cref/0da4b92eba